Administration Department – General Auditing Commission

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The IT unit of the General Auditing Commission was established to address and resolve technical issues encounter by employees of the entity. This unit is responsible for providing technical support to all computer or network users in the entity. This includes but not limited to developing and installing new software, network setup and configuration, troubleshooting, resolving hardware problems and to ensure that all employees are trained on how to use new software and hardware that are deployed in the entity. The IT unit is constantly working on new and emerging technologies that will make work easier and effective at the entity. Part of this initiative is to ensure that we have the right IT platform in place to support the commission’s objectives and strengthen our business continuity. To fast track this endeavor, the commission has installed a robust, high speed, secured fiber network infrastructure that encompasses four window based enterprise servers and twelve business class network switches one business class router to support the over 450 end users that the commission currently have. For better accessibility and faster response time, IT has established an IT help desk to assist employees with computer related issues. This unit is currently staff with 15 employees including a Director, System and Network Analysts and help desk specialists who are responsible for the day-to-day activities of the department.

The HR Unit is responsible for staffing, performance evaluation, compensation and benefits, training and development, employee relations, safety, health and security. The Unit is also in charge of creating common templates and a system for the maintenance of personnel information and attendance records. The Unit develops policies and assists line managers in their responsibilities to implement those policies and procedures.

The Finance section of the GAC is to provide financial guidance and prudence for the Commission, while anticipating and handling issues of financial management and concerns; and developing and implementing initiatives and strategies in order to improve performance in the process. The Finance section leads all efforts in the procurement and disbursement of the Commission’s funds. It ensures that all Departments are given the needed resources to do their work. The Finance section handles the inflow and outflow of funds (GoL and Donor) of the Commission. It is also responsible to prepare yearly Financial Statements (IPSAS) as required by the Public Financial Management Law.

Legal Service unit is charged with the mandate to manage the legal risks of the GAC. It provides legal guidance to the Commission. It is also responsible to provide legal aid to the Ministry of Justice during litigations resulting from audit reports; meaning it assists the prosecution team in the event of going to court. The primary role of the Legal Unit is to provide legal advice to the Auditor General. It analyzes and researches legislations and laws that are relevant to the mandate of the GAC. It also reviews audit reports to advice on issues with legal implications.

This unit is the representative of the Commission and the medium of disseminating accurate and factual information to the public. It is clothed with the mandate to propagate information on the Commission’s activities both, nationally and internationally. It promotes the values, mission and vision of the Commission. The Department of Communications operates under two basis channels; Internal Communications & External Communications. The department develops procedures for effective communication, and serves as advisers for effective communication. The Department produces written materials like newsletters periodically for all stakeholders including employees. It provides information about organizational changes, or provides advice to the Commission’s management on how to effectively communicate. It also plans and produces content for stakeholders. It also handles media and public relations.

This unit is clothed with the mandate to procure the needs of the Commission. It also seeks to ensure that all the necessary frameworks are adhered to when it comes to bidding for the Commission. The Procurement Department is the office responsible for the acquisition of supplies and services to support the work of the Commission. It handles all the procurement needs and policies of the Commission. It carries out the functions of the Procurement Department in strict adherence to the public procurement and Concession Act (PPCC). It implements the decisions of the procurement and asset disposal committee of the Commission. The Procurement Department also monitors contract management.

This unit is responsible to manage the budget and logistics needs of the Commission. This unit manages the Commission's entire budget. In addition, it also coordinates the dispatching of letters from the Commission. It also coordinates the hosting of venues for the Commission to host program. The Budget and Logistics unit is entrusted with the responsibilities of ensuring that the entire process of both budgeting and logistics are developed and maintained economically.

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The office of the Deputy General hereby establishes the Department of Management Internal Control (MIC), to assist his office in fulfilling the administrative oversight responsibilities of the GAC through monitoring, inspection, evaluation and investigation services .It is to provide reasonable assurance to the office of the Deputy Auditor General for Administration that transactions and activities relating to procurement, finance, Human Resources, Assets Management, policies implementation, etc. are in compliance with all relevant laws, Acts and Regulations. It is accompanied by regular review, monitoring and other procedures as deemed necessary by this Unit, and making regularly reports; monthly, quarterly, annually and as instructed by the Auditor General or Deputy Auditor General.

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Facility and Security units are to provide protection for the facility of the Commission, and its assets. They are also charged with the responsibility to coordinate the security of the GAC, when it comes to the day to day movement of individuals in the building.